8 computers -- independent or server-based?

My nonprofit will be purchasing 8 new pcs to replace old Macs. Currently, except for a shared network printer, each computer operates independently. During the upcoming transition should we consider setting up a server-based system? What are the pros and cons? Also, do you know of any companies that give discounts for new hardware to nonprofits that are not schools or health agencies?

Depends on what you are looking for... if you want a centralized base for authentication and file server, then I would go with the server. It also makes backups a snap (repoint your users' my documents folders to a shared directory on the server) and with everything in one place, life is easier.

=Rog

Thanks for making those points -- obviously, there are some key issues we need to think about. However, I also would like to know -- which approach would be less expensive (and by what magnitude)?

Initially you would be out the cost of the server and the operating system to run on it. Assuming you were to use TechSoup to get the OS, it'd run you $40.00 for Windows 2003 Standard and then an additional $16.00 for the CAL's. You can pick up a decent server to serve your needs for under a thousand. For the long run, you'd need to figure in a few hours a month for scheduled maintenance to the server.

The alternative to this would be a simple peer file sharing network. About the only cost you will incur here is going to be related to disaster recovery. If you are going to back up each workstation, you need to calculate the amount of time per station and frequency you wish to back them up. Of course, you'll have to do this for each workstation.

The server route is by far more expensive initially. In the long run, it could make recovery of a single (or more) workstations easier.

I look at it like it's homowner's insurance. Every month I send in the check, it seems as if I'm just throwing it away. But you can bet your bottom dollar the day I have to make a claim, it will be the best money I ever spent.

HTH
=Rog

HP has a program where they have very good prices for 501c3 organizations. You might call 800-248-3707 and talk to them about it. If you can get the money the server based solution is the best for diaster recovery and ease of admin.

I wouldn't even consider putting 8 computers together without a server. Servers make it so much easier for backups, administering policies, monitoring the network, storing all users' data, and deploying programs like Symantec Corporate (which you can get through Techsoup). Depending on everyone to back up their own data is NOT a good plan and is doomed to fail. Also, a situation in which you have to go to each person's computer to back up is also a time-consuming and inefficient way to do things.

In addition to HP, Dell also has very good deals on refurbished servers and if you get just a simple one, you can stay under $2000. And, yes, get the OS and client licenses through Techsoup, of course.

It is definitely worth the extra money in the long run. I like the insurance analogy - very apt.

Good luck!!

Cathy
Maine