Anyone have any experience using check scanners?
I work for a nonprofit and we're looking into getting a check scanner to scan, store, and do OCR on donation checks to speed up our data entry. Our bank doesn't currently support remote deposit, so we won't be doing that yet, however I'm specifically interested in how well the OCR works so that I can match donors in our database.
Our current system works like this:
1- Checks are received via the mail and counted manually for a total.
2- Copies of all the checks are made for our records.
3- Original checks are sent via courier to the bank.
4- Based on the copies of the checks the donation information is manually entered into our Fundraising database.
5- Copies are stored with our financial records for reference.
What I would like to do is be able to scan the checks and have the computer run OCR on them then automatically match the names on the checks with the names in our database and then I would just have to manually approve the matches instead of type everything in manually. We currently receive anywhere from 50 checks during the summer to 500 checks per day during the holidays.
It sounds like you are looking at two different aspects of check scanning. (I've been out of the loop on check imaging for a few years so things have likely changed.)
Typical check scanning includes the followng:
Bit image of the whole check
CAR (courtesy amount reader) Reads the dollar value on right side of the check
Reading of the ABA MICR (American Bankers Association Magnetic Ink Character Recognition) line at the bottom of the check.
What you are looking for is to OCR the name and address information from the bit image. That would be an additional function beyond what was traditionally read from the check.
One of the problems to consider is how many checks match the donor, such as an individual donation sent on a company check, or the donor uses an alias or dba that is different from the name in your donor base. (I've seen both)
If you get repeat donations, you may be able to use the account number and bank number to match to your donor, but now you are storing valuable identity theft potential information.
Your concept seems doable but I am not aware of any offerings off the shelf so you would be looking at some custom integration to make it all come together.
I think MagTek has a nice single check imaging station that would be your hardware piece of the puzzle.
ouir company has developed and carries software for check scanners and check scanners . We have software which will do exactly what you need. We would be happy to donate it to your company. We do have check scanners which you can have also. The object is to make it popular. The only thing you must do is learn how touse it, and if you are satisfied let us know. If you don't like it, please feedback your comments. It will help us get better.
Let me know if you are interested.
And what company would that be?
Richard Bakos, President, Studio One Inc.
25833 State Road 2 South Bend, In 46619-4736
VOICE 574-232-9084 FAX 574-232-2220 Skype - Studioonesb Rick@StudioOneSB.com www.StudioOnesb.com
Anderson Imaging Group, Inc. www.andersonimaging.com
This company has been around for a long time. .. it used to be a part of MicroSeal. When Bell&Howell bought Microseal, AIG started.
There is no catch or dirty play here. I am trying to help, that's all.'
Are you still offering this software? We are interested.
Harry Chapin Food Bank
Could you call me ASAP at 203-257-0484.
On behalf of Builders Beyond Borders (http://www.buildersbeyondborders.org/about-us/) we are looking for a check scanner and software to do exactly what Justin needs it for. We process approx. 6000 checks per year & would like to thank our donors.
If you could please contact our office 203-847-5220 or call me at 203-257-0484 so that I can find out how to take next steps. Sincerely, Alan Schur, B3 Treasurer.
We have the same exact issue and would like to know how you solved your problem. Please write me at email@example.com or call me at 203-257-0484. Also might need to scan passports as well.
Please look into our web site - under Software for Donors ..
The AIGscan is a tool which will do the job ..
It can handle check scanners and any TWAIN scanner - (meaning all typical flat bed scanners).
.. any additionl information .email firstname.lastname@example.org ..
I don't agree to use this forums to 'pitch' a product .. so look for their help..
Hi, I'm investigating a similar problem, thanks to all who have posted and I'll definitely look into these solutions. I also thought I would share some other solutions I came up with on my search. This discussion is quite old but this seems to be an ever-green topic for organizations who deal with large numbers of check payments.
One solution I've come across is ParaScript - they offer a "Check Truncation" solution. It's apparently capable of processing names and amounts on the check - not just the ABA MICR line at the bottom of the check - and feeding this info into a database. It also does signature verification and fraud prevention.
Another solution is Card Reader - they have a user interface which presents the image of the check on the screen, reads whatever info it can from the check and populates the relevant data fields, and allows the user to manually fill in data on the check which is more difficult to recognize.
I'm not sure if either of these vendors offer a discount or free option for nonprofits, but since they are software-based solutions there is a chance they might be happy to help out.
I can enjoy society in a room; but out of doors, nature is company enough for me. ~William Hazlitt
Card Reader sounds to meet our requests. Gonna have a try.
tags: OCR, file scanner
Close this window