I find it curious that techsoup offers the nonprofit desktop version of QB, but the online version offered is NOT the nonprofit version. I'm wondering what the real-world-application difference is? Is the difference simply some additional categories that I could manually add to the non-nonprofit version?
We don't have a large or complicated budget or anywhere near a large # of donations to manage. For the most part we pretty much sustain ourselves through our nonprofit activity.
We like the idea of being able to use the online version on mac or windows (instead of being locked into one or the other), but we'd consider going with the desktop version if there is a significant difference.
Thanks for posting here! There actually is not a non-profit specific version of QB Online, but you do have access to non-profit specific features in the setup of your account.
Before committing to one over the other, you should know that there are significant differences between Desktop and Online versions of QuickBooks. QB Online does not have all of the bells and whistles of the Desktop versions, though they push updates every couple of moths so it is rapidly catching up.. It sounds like your needs are basic enough that you may not need the extra features in Desktop, and could enjoy the benefits of cloud as well as the versatility between operating systems.
You may find this webinar a useful primer to help make your decision: http://www.techsoup.org/community/events-webinars/quickbooks-online-for-newer-nonprofit-users-2016-07-21
Adam Eads, Program Manager
Thank You, Adam!
As it turns out, last week I watched the webinar you referenced and found it to address my questions. I came back in here and posted that my answers were resolved and recommend the webinar to others, but it looks like it got eaten (or, just as likely, I did it wrong .
I am faced with the same decision. Are there other advantages to using QB Online in addition to the freedom to accessing it from a Mac or Windows? We have a small nonprofit for now, but it will grow. Do either interface with the iOS QB app?
i'll try to help. this page references the app (at the bottom) so I think the answer to your last question is yes.
I know of one biz that uses the online version because the bookkeeper is remote and both people on-site and the bookkeeper (remote) may be entering data throughout any given day. QB online allows the data to always be current - as opposed to emailing each other a file (or uploading to the cloud and downloading) every time one person works in it to ensure they have the data the other person may have recently entered. At least that's how it was explained to me.
One potential disadvantage of the online version seems to be that the interface with the online version is completely different from the regular quickbooks versions so those experienced in regular QB may have a learning curve or get quickly frustrated and throw their hands in the air.
Techsoup has webinars for both versions to give you a sampling of things, interface etc. I found it *odd* that the more recent webinar for the desktop version gave the strong impression that desktop is the way to go for nonprofits, but the webinar for the online version (only get the Pro version btw) didn't mention any handicaps/struggles for nonprofits using that version. go figure.
Tech Soup also provides a discount on QB Made Easy for both versions. i hope this helps in some way.
Welcome Wellnessisnow. I think that's the multi-access is the biggest advantage. I would add that not having to think about updating the software and maintaining backups is a nice added benefit. I worked with a small non-profit preschool and that was one of our biggest pain points before we switched to QB Online. However, you should probably evaluate both within the needs of your org.
Having said that, you should evaluate both within the needs of your org. Each situation is different.
According to https://quickbooks.intuit.com/mobile/ the iOS/mobile app is included.
Have a great day.
TechSoup Community Manager
After reading all the comments and extensive research, as a non-profit with multiple funding sources and reporting requirements, I'm still undecided as to whether QB Online Plus or QB Premier Desktop is the best way to go. It seems the desktop version has more options and capabilities, but I like the idea of having off-site access. However, it is most important to have the full functionality of all the bells & whistles a non-profit accounting system has to offer over being able to access the system off site. Any recommendations or updates of each one's capabilities would be greatly appreciated! Thank you, firstname.lastname@example.org
I think you can still get multi-seat license with the Desktop version so that might be enough if you wish to access off-site - you just might need to utilize the cloud features to ensure everyone is working with up-to-second info.
You are right, Aplos hosted this fund accounting webinar which details a few of the workarounds you can do in QuickBooks Online to pull the required nonprofit financial reports if you would like to watch the recording. Also touches on a few of the limitations in more detail.
I am also trying to decide between the online or the desktop version. I need only two licenses, but $50 for a 5 user license is reasonable. Otherwise it would cost $100 for two single desktop version, or $125 for a three user desktop license. Plus, our treasurer is remote and it would be helpful if the treasurer would be able to access the data as soon as I put it in.
The techsoup.org description indicates that this is a Quickbooks Online Plus edition. Is that correct? The cost is $50 for the fist year subscription. How much is the renewal cost? Also $50?
Techsoup has to certify our eligibility for the online version, and then re-certify upon renewal. How long does the certification process take and the re-certification? If I go this route, I don't want to be caught without access to our data while going through the re-certification process.
The site states that certifying eligibility should only take a couple of days but ive been waiting since Feb 1, 2018...
For our small non-profit with a budget of about $20K, we found QB Online to be limited in capabilities and too complex for our needs. We are in the process of converting to Quicken 2018 which provides the online access from multiple users at no added expense. However only one person can use it at a time. Our users are very familiar with Quicken and believe it will better meet our current needs. The conversion is a challenge, however, in part because the QuickBooks Online reports can't be customized to what we need.
I think the big advantage that QB Online is that it is a web based application. Minimum software management issues, access to your books from any compute, from anywhere in the world. For an organization that has a number of people who need to have access to the accounting system, and who do not all work in the same location, it is the big winner.
The big drawback is the reporting for Non-Profits is a little weak. The desktop version has better reporting.
Hope this helps.
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