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We're a non-profit with 10 employees and an annual budget of about $600K. We've used QuickBooks Premier since 2004 to reconcile our bank accounts, post all transactions to correct accounts and classes, issue invoices, and monitor/report on Accounts Receivables, P & L, Balance Sheet and income/expenses.
We do not use QB for inventory tracking, individual donor management or time sheets, although I like the idea of moving time sheets to QBO. We do much of our accounting in house and QuickBooks Premier has served us well.
Does anyone have any experience (pro or con) in switching from QuickBooks Premier to QBO? My test-drive shows that the QBO interface is different (but learnable) and I like the security of the cloud, simpler bank syncs, ability to have multiple users, and ability to possibly add time sheets and payroll seamlessly. Before taking the plunge to switch, I'd love to know if anyone has had any major successes or fails. Thanks!
Wouldn't call it a major success/fail, but in my experience, the desktop versions of Quickbooks (or the locally networked multi-user versions), are more comprehensive and much faster to use than the cloud versions. If you can get a trial of the online version going, you might be able to compare the two. As it is, the QB desktop versions available from Techsoup is a good deal.
Our shop is almost the same size and budget.... QB desktop (networked for 3 users) works for us. I'm hosting the networked file on a dedicated Windows 7 machine (an old user workstation). --- Larry
I would say that Larry's experience is not uncommon. We get a lot of feedback from orgs who have made the switch, and there are some pros and cons. It is true that the desktop versions have more features than QBO, though updates are coming every couple of months and features are being added all the time, so it really depends on what elements you use.
As you point out the user interface is very different, and some people are able to adapt to that kind of change better than others, so depends on your appetite for that sort of thing.
Getting a 30-day trial to test drive it is a good idea, but I would advise not migrating your data to do that. If you decide to get a full account through TechSoup, you will have to migrate from that 30-day trial account to the new one. While its possible to do so, its complicated and probably better to use the trial to test whether or not to make the switch, and then start fresh with a TechSoup account.
Hope that helps! Good luck!
Adam Eads, Program Manager
I think the easiest way to make the decision between QuickBooks Online vs. QuickBooks Desktop is to first look at the features that Cloud Hosted QuickBooks Desktop has that QuickBooks Online doesn’t, and ask yourself:
Is there anything I can’t live without?
If you find something that you absolutely need in QuickBooks Desktop, see if there’s a 3rd party app that can do that for you with QuickBooks Online. But if there is no app, or you feel you’d pay too much to add apps and fill the gaps in QuickBooks Online, then QuickBooks Desktop might be for you.
Just remember: Intuit is notably investing more in their online products than their desktop products. Their online products will only get better and better. Not to mention, an online software is better in so many ways, whether for your own communication with your bookkeeper or accountant, your internal communication, or even saving money on file transfers or hosting.
FWIW, we made the change to QBO in late 2017. For the most part, the transition was easy and the functionality is fine. I would make the same decision again.
What are the online monthly fees you are experiencing for using the online version purchased through TechSoup? This would be in addition to the administration fee that you paid.
The cost of QuickBooks Online Plus through TechSoup is $50 annually, and there are no additional monthly charges unless using other applications such as Payroll. Those would be obtained through Intuit directly and at retail price.
Hope this helps!
-Baily Maples, Program Manager, TechSoup
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