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www.FundRaiserBasic.comVolunteer TechSoup Moderator
Mike Kirros IS Coordinator Clean Water Action/Clean Water Fund Midwest Regional Office
HyperOffice document collaboration suite is another great option to consider.
TechSoup will host a TweetChat on 11.July.2011 at 10am Pacific USA Time regarding working with virtual teams, and this will be a terrific opportunity to get more updated suggestions. Follow @TechSoup on Twitter so you will stay up-to-date about this and other events.
As for me, online tools I use with distributed groups/online volunteers to collaborate on documents and other files include:
I just so wish YahooGroups had something like GoogleDocs for use within a YahooGroup - that would be... beyond stellar. YahooGroups remains my favorite online community forum platform, and I use it a lot with various nonprofit employees and volunteers.
Why do I prefer these tools?
TechSoup Community Forum Manager
DropBox is a great tool for file sharing. A lot of freelancers, entrepreneurs and distributed groups use Dropbox to collaborate, upload, download and share files and folders across the internet. It makes online file synchronization smooth and virtually instantaneous.. Here are other magical tools you can use to help distributed groups to communicate more effectively and become more productive.
We have been using ubidesk.com for a year or so and it has proved to be the BEST value and easy to use. Their document version control works great, and their task management is easy to use. They offer a 50% discounts to non-profits and have unlimited seats and projects. It is a GREAT value
We use Google Apps, Dropbox, and Basecamp. Curious about Huddle, which I see is now on Tech Soup.
What I don't like about Google is that sharing and permissions sometimes seems clunky, and there isn't (or I'm not aware of) a way to save versions. Also, I dislike seeing so many files when I go into it.
I like Dropbox because its so accessible and intuitive, and one can put files in folders, but there's the same versioning problem. Also, as more people get added it gets cumbersome in a way that Google and Basecamp don't.
In Basecamp I really like the ability to have different projects with different people involved. I've found this trickier with both Google and Dropbox. I like the message threads and how it sends messages via email vs. having to visit the site. I dislike the inability to edit docs on the site. Also, folks periodically have trouble logging in.
I'd love it if someone made a matrix of features and services so they could be compared and contrasted.
We use BaseCamp especially for grant applications that require collaborating with a bunch of different people (up to ten, usually) located across the country. So far I've had better luck with Basecamp with a very specific project and outcome, rather than as a "hang-out" informal place for postings
Folks, you may want to check out the new TechSoup donation program from Huddle. See details here.
Barb, TechSoup Global Program Manager
I've worked with a company local here in the PNW that offers cloud based document management, training/learning management, and social collaboration in one platform. It seems to be more flexible than many other solutions and is affordable as its subscription based. It's called knowledge vault and is at www.knowledgevault.com. Something new that might be worth checking out if your looking for online sharing/communication tools! Good Luck!