and many libraries have part time or accidental techies taking care of their
technology. Is it any wonder that proper technology planning is something we
have a hard time getting to? The problem is that it takes some tech planning to
come up with a budget for the New Year. Here’s some resources for doing quick
tech planning so you’ll have some money to work with in 2014.
By proper tech planning I mean the things that TechSoup
for Libraries Technology Planning Cookbook talks about:
Pulling together a committee of stakeholders to serve on a planning
Conducting a technology assessment and inventory of current
software and hardware assets
Doing a draft technology plan or roadmap that integrates with your
organization’s larger strategic plans
Conducting some total
cost of ownership (TCO) analysis on projected new acquisitions
Finalize the technology plan with benefits and outcomes
Based on your technology plan do technology budgeting
for the coming year
takes months to do it well. But what if you don’t have a technology plan and
have a just a couple weeks to come up with a technology budget?
You may well have
pressing needs to budget for like upgrading
from Windows XP and Office 2003 before April 2014 and getting newer IT
equipment, for instance from TechSoup’s Refurbished
Computer Initiative, that already has Windows 7 and Office 2010 installed.
By all means, if
you have the time, I recommend having a look at TechSoup for Library’s Six-Step
Technology Planning Tool. If you don’t have much time, you might check out
TechSoup donation partner, Mobile
Beacon’s What's Involved in Technology Planning, which boils things down to
What does your group plan to do with computers in the next few
What can technology do for your organization now, six months from
now, and a year from now?
How do you currently use technology? Dig into all the details: does
everyone have access to the information they need, when they need it? What
type of device is most practical — computer, tablet, or smartphone?
Mobile Beacon’s second post in this series How
to Conduct a Technology Assessment is equally short and sweet. The really
essential things to do are to:
Create a Technology Asset Inventory to figure out what technology
you already have
Determine Your Organization’s Future Needs
Estimate how much money you have to meet future needs especially in
the immediate future
third and final post in the series, Preparing
for Disaster talks about how to integrate your technology plan into a disaster
preparation strategy. That’s certainly a seriously useful thing to do but
additional to the budgeting process. TechSoup also offers a free eBook, The
Resilient Organization: A Guide for Disaster Planning and Recovery
when you need to take this additional step.
are some additional resources that include templates and examples of
inventories, tech budget worksheets and other essentials:
Images: Mobile Beacon
I clicked on the link to the template "Sample Technology Inventory" which is at maptechworks.org/.../TechnologyInventory.docx.doc. A McAfee anti-virus pop-up warned of a potentially Annoying Download that might contain viruses, spyware, and other potentially unwanted programs. Has anyone else reported this warning? Has this been downloaded without a problem by others?
This work is published under a Creative Commons Attribution-NonCommercial-NoDerivs 4.0 International License.
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